Facilities Administrator

Salary/Wages This is a part-time position, based on 20 hours per week. Salary: $20.00 to $25.00 per hour. Please only apply if this is what you are expecting in compensation.
Type: Part Time
Location: Peoples Christian Academy (Markham)
Educational Requirements: Business Administration diploma or similar
Experience Required:
Closing Date: 2023-08-01 9:00AM


Since 1971, Peoples Christian Academy (PCA) Inc. (“PCA”) has been offering education at both the elementary and high school levels. Additionally, PCA operates an Early Learning Centre. PCA is a registered charity under the Income Tax Act (Canada) and is governed by an elected Board of Directors.

The mission: Peoples Christian Academy is committed to preparing the whole person to reach the whole world for Christ.

The vision: Peoples Christian Academy is a missional school where children are trained in Christ’s ways in order to be placed by Him in their respective mission fields to defend Christian truth and values, serving His purpose for His glory.

Each employee at PCA must have received Jesus Christ as his/her personal Saviour and believe that the Bible is God’s Word and standard for faith and daily living. The employee shall be a Christian role model in attitude, speech, and actions toward others. He/she shall also be in wholehearted agreement with PCA’s Statement of Faith and Core Family Values, and be a member in good standing at a local church that has
a statement of faith and core family values in agreement with PCA’s. He/she shall have the spiritual maturity, personal qualities, and professional qualifications to serve the PCA community in his/her role in accordance with these requisite beliefs and values.

Reporting to the Business Manager, the (part-time) Facilities Administrator supports the bookings of the school facilities. Examples of the booking types we typically look after (but are not limited to):
  • Weekly evening rentals
  • Weekend bookings
  • After-school extra-curricular programs and summer camps
  • In-house school events


Facility Rentals
  • Answers inquiries, provides information and determines the corresponding fees for the rental of the school facilities and fields for both internal and external clients
  • Evaluates the prospective users’ applications in accordance with the school’s policy and availability
  • Generates quotes to prospective renters in accordance with the school’s policy and fee schedule
  • Generates rental reports for the custodial and security coverage for weekend and facility rentals and confirms demand with the Facilities Supervisor
  • Prioritizes and schedules school facilities, field rentals, classrooms, maintenance demands, and both internal and external clients as per the school’s regulations
  • Invoicing for and collection of rental fees
  • Process rental payments and cheques/cash deposits to the bank

Extra-curricular Programs (after school)
  • Oversee, design, and launch extra-curricular program registration (fall, winter and spring sessions)
  • Prepare/Update Registration Packages
  • Review and update, as necessary, policies for extra-curricular programs (registration, cancellation, and refunds)
  • Answer parents’ inquiries regarding registration policies and program information
  • Invoicing for and collection of registration fees, and depositing cheques/cash to the bank
  • Coordinate with VPs and teachers regarding classroom assignments
  • Coordinate with teachers in sending students to each registered program before lessons
  • Maintenance of all records associated with these programs
  • Maintain certain program schedules
  • Process vendor invoices and refunds associated with these programs, as needed
  • Handling inquiries regarding these programs
  • Coordinate with the Homework Club team to ensure student safety during intermissions before and after lessons

  • Analytical, a quick learner, strong computer skills, including but not limited to MS Word, MS Excel, Gmail, and Google Forms
  • Ability to work with minimal supervision
  • Excellent communication skills
  • Outstanding organizational ability
  • Great attention to detail
  • Analytical, ability to multitask, and quick learner
  • Good judgment and decision-making aptitude

  • Minimum 3+ of administrative or related work experience
  • Education: Business Administration diploma or similar
  • Bilingual in English and Mandarin and/or Cantonese is an asset, but not required

  • This is a part-time position, based on 20 hours per week. Salary: $20.00 to $25.00 per hour. Please only apply if this is what you are expecting in compensation.
  • The Facilities Administrator will be based in Markham. It is a dynamic, fluid work environment with competing high-priority demands and a fast pace.

How to apply

Interested candidates should apply by sending a cover letter, statement of faith, and current resume to:

careers@pca.ca with the subject line: “Facilities Administrator”.

PCA welcomes and encourages applications from people with disabilities. While all applicants are thanked for their interest, only those chosen for interviews will be contacted. Also note that as a condition of employment, short-listed interview candidates will be required to submit a police vulnerable sector check dated within six 6 months of application.